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Why hire a household planner?

A professional household planner will bring precision and care to the daily planning and logistics of your home. Working seamlessly behind the scenes, we are a bespoke household planning office located in La Moraleja, Madrid. We oversee the systems, projects and routines that keeps your home running smoothly year round.

At ALDAMA109 we anticipate your household needs before they arise and resolve routine challenges with a calm, efficient and thoughtful touch.

By managing the details that support your family’s unique expat life needs, our goal is to create a warm, efficient, joyful and well organized environment.

Client Testimonials:

"It is an absolute game changer to have a single point of contact who operates seamlessly in both native English and Spanish. Gina’s team doesn’t just execute tasks; they truly care for us. They filter out the noise and present us with clear, vetted options so we can make informed decisions without doing the legwork. A massive time saver.”

“Moving to Madrid was chaotic until we found Aldama109. The ability to explain complex household issues to someone that culturally understood us was refreshing, but the advocacy is what keeps us here. Gina prioritizes our time, ensuring we aren't just getting a service, but a partner who looks out for our best interests on things that truly to matter to us.”

“Finally, a service that speaks my language... literally. Having one bilingual contact for everything saves us dozens of hours every week. Gina protects our privacy and piece of mind above all.”

About Us

Hello, I’m Gina — a Senior Program Manager, serial entrepreneur, and global citizen with a two‑decade career in big tech. Originally from the lush landscapes of Costa Rica, I grew up as an expat and recently spent more than ten years living and working across the world for my own career. Those experiences gave me a deep appreciation for both the excitement and the complexity of building a life in a new country. After navigating those transitions myself, I am now happily settled in La Moraleja, Madrid.

When I moved to Spain in 2022 and experienced life in both Barcelona and Madrid, I quickly recognized a clear gap in the market: English speaking expats needed discreet, reliable, and efficient high touch support to manage the day‑to‑day realities of their households. What began as a friendly gesture to help my English speaking neighbors soon became a genuine passion, as I saw how profoundly this service improved their quality of life.

These insights became the foundation of ALDAMA109. I carefully curated a trusted team and personally vetted a wide network of service providers, ensuring that every partnership met the standards of excellence my clients expect. From there, I designed a customizable tiered service model that delivers an elevated household management experience, blending operational precision with the warmth, discretion, and attentiveness expected in a luxury service.

At ALDAMA109, we are devoted to making the homes of expat families and internationally mobile individuals feel effortless, joyful and efficiently run.

Aldama 109 Services

Expert household planners for English speaking expats, making life in Spain feel effortless and truly like home.

Living in Madrid should be an upgrade, not an administrative challenge. But managing a household here often feels like running a complex operation—chasing plumbers, decoding utility bills, expediting orders, planning immigration appointments and supervising maintenance crews just to name a few.

We exist to remove that friction.

Aldama109 acts as the interface between you and the demands of your household, tailored to your needs. We translate “Spanish Bureaucracy” into “Solved.” We turn “Mañana” into “Today.” Whether you are in the residence or traveling abroad, our mandate remains the same: ensuring your home remains effortless to maintain in Spain.

Tier 1: The Keeper

ASSET WATCH & ADMINISTRATION

Best for frequent travelers or those who need “eyes on the ground” while you are not home. Your home is secure, mail is handled and maintenance is done.

Tier 2: The Resident

OPERATIONAL MANAGEMENT & FAMILY LOGISTICS

Best for busy families in full-time residence. The virtual planner for your household daily life. We find the right service providers for you and fight the admin task battles so you don't have to.

Tier 3: The 109 Luxury Experience

CHIEF OF STAFF & PROJECT MANAGEMENT OFFICE

Best for complex households requiring on-site and virtual 24/7 home project management support. We are your dedicated Project Management Office.

A LA CARTE

Add-on services available to members

Back to school Prep

Full uniform procurement and tailoring coordination.
Sourcing of all books/stationery from school lists.
Custom labeling and book covering.
Device setup (iPads/Laptops) and extracurricular registration.

Service fee € 350* per child + IVA

The Closet Edit

Seasonal wardrobe rotation.
Closet de-cluttering and organization.
Dry cleaning and tailoring management.

Service fee € 500* min. per household member +IVA

Birthday Stravaganza

Party planning for events with 50 guests or more.
Securing theme, location, vendors and all details requested.
Guest list RSVP management.

Service fee €1000* +IVA

*Costs of external vendor services and goods billed separately.

Membership Inquiry

To maintain the high standard of stewardship our members expect, ALDAMA109 strictly caps its client roster. We are not a volume-based service provider; we are a dedicated private office for your specific household needs.

As such, we accept a limited number of new Members each year. This ensures that every message is answered promptly and every request is managed personally. We are currently reviewing applications for the upcoming year.

Schedule Your Introductory Consultation

Online video meeting: A complimentary 30-minute introductory call.
Home visit: A 1 hour on-site assessment of your household needs (€250 +IVA).

Were you referred by a friend? Let us know who referred you and we will waive the in-person consultation fee.